Report Details

GOVERNANCE

The Trustees collectively represent an invaluable breadth of experience. Several Trustees have been reappointed in 2008. During 2008, all Trustees evaluated Board meetings and made comments for more effective meetings.

Governance Policies
In keeping with the Board of Trustees' commitment to accountability and transparency, the Trustees utilize a number of policies to govern the LTD Plan. These policies are as follows:

Code of Conduct
Conflict of Interest
Plan Member Privacy Policy
Trustee Terms of Reference
Trustee Turnover Policy
Role Description for the Board Chair
Confidentiality Policy
Education Policy

Each of these policies reflects the "best practices" of a broad assortment of organizations across a number of industry sectors. To view these policies, please visit the "About Us" section of our website.

The Trustees continue their efforts to develop additional policies.

Board Committees
The Finance Committee is comprised of two Trustees and the Chair as ex officio. This committee is appointed annually and has separate terms of reference affirmed annually by the Board of Trustees.

The Board of Trustees created an Audit Committee in 2008, which is comprised of three Trustees and is appointed every second year. The separate terms of reference are to be affirmed by the Board of Trustees on an annual basis.

As a note, the Board of Trustees will have/appoint further ad hoc committees based on need.

Statement of Investment Policy and Procedures
The Trustees review the Statement of Investment Policy and Procedures (SIP&P) annually. With an emphasis on its effectiveness as an active governance monitoring tool, the Investment Manager is required to supply a completed Compliance Summary quarterly. The Compliance Summary forms an appendix to the SIP&P. Additionally, the Investment Manager provides the LTD Plan with a semi-annual Proxy Report.